103 posts categorized "How-to"

July 18, 2013

The Rules for Federal Regulations: II. The Federal Register

Melissa.photo

 

 

 

by Melissa

The last blog post in this series covered federal regulations in the Code
of Federal Regulations
, which is the primary source for federal regulations.

Lawbook

However, for proposed regulations and regulations that haven’t been published in the Code of Federal Regulations yet, you need the Federal Register.

 

Reference Elements
Here are the basic elements of an APA Style reference for a regulation drawn from the Code of Federal Regulations.

  1. Name of the regulation 
    Start the reference with the name of the regulation if it is commonly identified by its name. You can include the abbreviated name of the agency that issued the regulation as part of the name (e.g., FDA Prescription Drug Advertising Rule).
  2. Volume number
    The Federal Register is divided into numbered volumes. The volume number should be included in the reference. If the reference doesn’t begin with the regulation’s name, then the title number is the first element of the reference.
  3. Abbreviated name of the source 
    Use the abbreviation Fed. Reg. for the Federal Register.
  4. Page number
    Use the page number on which the regulation (or discussion of the regulation) begins. You won’t need the section symbol for this element.
  5. Date and other information
    The date format differs from the usual APA Style. Include the month, date, and year of the regulation (not the edition year of the Federal Register) in the reference list entry. Spell out the months of May, June, and July; for the other months, use first three letters of the month and a period (Jan., Feb., etc.).

For nonfinal regulations, add the status to the date (e.g., proposed Jan. 11, 2008). If the Federal Register provides information about the regulation’s future location in the Code of Federal Regulations, include that in a separate set of parentheses after the date and before the period at the end of the reference. 

 

Reference Formats
Here are the basic reference formats for the Federal Register. Use the first format for named regulations, and use the second format for unnamed regulations. 

Name, Volume number Source xxx (Month, Date, Year) (to be codified 
at X C.F.R. pt. xxx).

Volume number Source xxx (Month, Date, Year) (to be codified at
X C.F.R. pt. xxx).

Compare this to the format for the Code of Federal Regulations. Note the lack of a section symbol, the differences in the date format, the addition of parenthetical information after the date, and the abbreviation of part as pt.

 

Here’s a reference example from the Federal Register:

Patient Protection and Affordable Care Act; HHS Notice of Benefit 
and Payment Parametersfor 2012, 78 Fed. Reg. 15410 (March 11, 2013)
(to be codified at 45 C.F.R. pts. 153, 155,156, 157, & 158).

 

In-Text Citation Formats
The in-text citation format for a named regulation follows the standard name–date format used in APA Style. Here’s the format and a sample citation:

Name (Year) or (Name, Year)

Patient Protection and Affordable Care Act (2013)
or
(Patient Protection and Affordable Care Act, 2013)

If the name is particularly long, you can shorten it, provided that the shortened name clearly identifies the appropriate reference list entry.

 

If you have an unnamed regulation, use this in-text citation format:

Volume number Source xxx (year) 
or
(Volume number Source xxx, year)

 

To learn more about citing federal regulations, consult section A7.06 (pp. 223–224) of the sixth edition of Publication Manual or consult the most recent edition of The Bluebook: A Uniform System of Citation.

 

July 03, 2013

The Rules for Federal Regulations: I. The Code of Federal Regulations

Melissa.photo

 

 

 

by Melissa

Do you follow the rules? Rules that regulate psychological research, patient treatment, and everyday human and organizational behavior are written by federal agencies like the Department of Health and Human Services and the Department of Education.

Here’s what you need to know to follow the APA Style rules for federal regulations. Flag.image

The Code of Federal Regulations is the primary source for federal regulations. This post covers regulations drawn from that code. Our next post will cover regulations drawn from the Federal Register.

Reference Elements
Here are the basic elements of an APA Style reference for a regulation drawn from the Code of Federal Regulations.

  1. Name of the regulation. Start the reference with the name of the regulation if the regulation is commonly identified by its name. You can include the abbreviated name of the agency that issued the regulation as part of the name (e.g., FDA Prescription Drug Advertising Rule).
  2. Title number. The Code of Federal Regulations is divided into numbered titles. Include that number in the reference. If the reference doesn’t begin with the regulation’s name, then the title number is the first element of the reference.
  3. Abbreviated name of the source. Use the abbreviation C.F.R. for the Code of Federal Regulations.
  4. Section number. For a single section number, use the section symbol (§) and the section number in the reference. For a range of section numbers, use a doubled section symbol (§§) before the numbers and separate the numbers with an en dash.
  5. Date. End the reference with the edition year of the Code of Federal Regulations.

Reference Formats
The basic reference formats for the Code of Federal Regulations appear below. Use the first format for named regulations, and use the second format for unnamed regulations.

Name, Title number Source § xxx (Year).

Title number Source § xxx (Year).

Here are reference examples from the Code of Federal Regulations:

Financial Assistance to Individuals, 45 C.F.R. § 234 (2012).

7 C.F.R. § 319 (2000).

In-Text Citation Formats

Named regulations. The in-text citation format for a named regulation follows the standard name–date format used in APA Style. Here’s the format and a sample citation:

Name (Year) or (Name, Year)

Financial Assistance to Individuals (2012) or (Financial Assistance to Individuals, 2012)

If the name is particularly long, you can shorten it, provided that the shortened name clearly identifies the appropriate reference list entry.

Unnamed regulations. The in-text citation format for unnamed regulations and a sample citation are below.

Title number Source § xxx (Year) or (Title number Source § xxx, Year)

7 C.F.R. § 319 (2000) or (7 C.F.R. § 319, 2000)

To learn more about citing federal regulations, consult section A7.06 (pp. 223–224) of the sixth edition of the APA Publication Manual or consult the most recent edition of The Bluebook: A Uniform System of Citation.

June 14, 2013

Block Quotations in APA Style

Timothy.mcadooby Timothy McAdoo

Like so many aspects of writing, when formatting block quotations, the devil is in the details! Here’s everything you need to know about block quotations: 

 

  • If the quotation comprises 40 or more words, display it in a freestanding block of text and omit the quotation marks.When do you use block formatting? According to the Publication Manual (p. 171), “If the quotation comprises 40 or more words, display it in a freestanding block of text and omit the quotation marks.” 
  • Do you still use quotations marks around the block? No (see the previous bullet).
  • How far should you indent? Indent “about a half inch from the left margin (in the same position as a new paragraph)” (p. 171).
  • Does the citation go before or after the period? The citation should include the page(s) or paragraph number and should appear after the end punctuation (see the examples in this PDF). 
At the end of a block quotation, cite the quoted source and the page or paragraph number in parentheses after the final punctuation mark.
  • I’ve already cited the author in the paragraph. Do I still need to include the author name and year? Yes. All quotations, both in-line and block quotations, must include the complete citation (see earlier blog posts). The author name(s) may appear in your introductory sentence or in the parentheses (see the examples in this PDF).

  • Does the first letter have to be capitalized? Sorry, no short answer here: This is a matter of opinion, debate, and editorial judgment. The Manual says, “The first letter of the first word in a quotation may be Indent the block about a half inch from the left margin (in the same position as a new paragraph).changed to an uppercase or a lowercase letter.” Note the word may. If the block quote begins with a full sentence, keep the uppercase first letter. However, if the quote begins midsentence, you may or may not want to change the first letter to uppercase. If your introduction to the block quote leads directly into the quote, a lowercase first letter may be fine (see the examples in this PDF).
  • If I’m quoting multiple paragraphs, how should I format the second and subsequent paragraphs? The second and subsequent paragraphs within the block quote should be indented within the block (see Example 5 in this PDF).
  • My quote includes a list. Do I need to include the citation after each item? No. Just include the citation, including page or paragraph number, at the end of the quoted material.
  • What about my own text that follows the block quote: Should it be indented or flush left? Your text following the block quote should be either (a) indented, if it is a new paragraph, or (b) flush left, if it is a continuation of your paragraph (see Examples 4 and 5 in this PDF).

Click here to download this document with five sample block quotes:

Block Quotation Examples

June 06, 2013

Executive Orders

Ms.blog.photo
by Melissa

By executive order, American presidents have created mental health care commissions, directed national councils to prioritize health care, and removed barriers to the funding of scientific research. Executive orders directly affect the field of psychology.

When you discuss executive orders, reference and cite them as shown in Section A7.07 (pp. 223–224) of the sixth edition of the APA Publication Manual and this blog post.

Reference Format
These are the essential elements of a reference for an executive order that appears in the Code of Federal Regulations (C.F.R.):

  1. Order number
  2. Volume number and name of the code in which the order appears (e.g., executive orders always in appear in 3 C.F.R.)
  3. Page number
  4. Year that the order was promulgated

Here’s the basic format for an executive order reference:

Exec. Order No. xxxxx, 3 C.F.R. page (year).

If the order has been codified in the United States Code (U.S.C.), you can add the following elements at the end of the reference:

  1. Volume number and abbreviated name of the code
  2. Section number
  3. Explanatory information indicating that that the order was reprinted or amended or that it appeared in an appendix to the code (app. at xxx–xxx)
  4. Year of the most recent code in which the order appeared

Here’s the extended format:

Exec. Order No. xxxxx, 3 C.F.R. page (year), reprinted in title number 
U.S.C. § xxx app. at xxx–xxx (year).

For example, Executive Order 11,609, delegating some of the president’s authority to various federal agencies, is formatted as follows:

Exec. Order No. 11,609, 3 C.F.R. 586 (1971–1975), reprinted as amended 
in
3 U.S.C. § 301 app. at 404–407 (2006).


Text Citation Format
Here’s the in-text citation for executive orders:

Executive Order No. xx,xxx (year)
(Executive Order No. xx,xxx, year)


For more on executive orders, consult the latest edition of The Bluebook: A Uniform System of Citation.


April 25, 2013

How to Cite a News Report

DB2

by David Becker

Have you ever seen a news report that just happened to relate to the topic of a paper you were writing? Did you really want to cite that report but just didn’t know how? For example, say you were writing a paper on psychological disorders and their treatments throughout history. By sheer coincidence, you saw a report about historical DC scandals that covered the tragic tale of Henry Rathbone, who was sitting next to President Lincoln when he was assassinated. Rathbone was stabbed by John Wilkes Booth as he retreated and suffered psychological damage for the rest of his life because of this traumatic event. “This would be a perfect example for my paper!” you think. Unfortunately, a live news broadcast is not a retrievable source in and of itself. However, if you can track down a retrievable version of that report or another source containing the same information, you can cite it.

Many news organizations, whether they are large 24-hour networks or small local stations, have archives of their live news reports available for viewing on their websites. You would cite such reports as you would cite a YouTube video or any other kind of streaming video. Here’s how to cite the online version of the above-mentioned report:

A historical look back at DC scandals [Video file]. (2013, February 15). Retrieved from http://www.wjla.com/video/2013/02/a-historical-look-back-at-dc-scandals.html

In-text citation: (“A Historical Look,” 2013)

Notice that the title of the video has been moved to the author position. This is because the name of the person who uploaded the video is not specified (see Example 9 on p. 200 of the Publication Manual for more information). Also note that video titles should be italicized.

Hypothetically, let’s say you were not able to find the report you saw on TV. In this situation, it’s best not to worry so much about citing the report itself. You can instead use it as a springboard for further research. There may well be other sources that contain the same information, perhaps even better information, than the report you saw. For example, if you did a little digging for more information about Henry Rathbone, you might find the article cited below that provides much more detail than the TV news report:

Ruane, M. E. (2009, April 5). A tragedy's second act. Washington Post Magazine. Retrieved from http://www.washingtonpost.com/wp-dyn/content/article/2009/03/27/AR2009032701576.html

In-text citation: (Ruane, 2009)

I hope this article has helped you figure out what to do if you ever see a news report that you would like to incorporate into your research. If you have any questions on this or any other topic, feel free to contact us. Your question may inspire a future blog post!

April 04, 2013

When to Include the Year in Citations Appearing More Than Once in a Paragraph

Tyler

 

 

by Tyler Krupa

You may already know that references in APA Style are cited in text with an author–date system (e.g., Smith, 2012). But do you know when to include the year of publication when one of your citations appears more than once in a paragraph? Getting it right is simple as long as you remember the following two guidelines:

1. All parenthetical citations (i.e., citations in which both the author name and publication date are enclosed within parentheses) should include the year, regardless of how often they appear in a paragraph.

2. When the name of the author is part of the narrative and appears outside of parentheses, after the first citation in each paragraph you need not include the year in subsequent nonparenthetical citations as long as the study cannot be confused with other studies in the article (see p. 174 in the sixth edition of the Publication Manual).

To help illustrate these guidelines, let’s look at a few examples that correctly show when to include the year in citations appearing more than once in a paragraph:

Morin (1988) described two separate but linked epidemics. . . . Morin distinguished the HIV (viral) epidemic from the subsequent AIDS (disease) epidemic, foreseeing the ultimate convergence of preventing the spread of the virus and managing the disease it causes. . . . Morin also discussed a third epidemic . . . . This third epidemic is as much a part of the pathology of AIDS as the virus itself (Morin, 1988).

Socioeconomic status (SES) and chronic diseases rather consistently fall on a gradient, where those of relatively lower SES have poorer health and are more often afflicted by multiple diseases than those above them on the SES ladder (Adler & Stewart, 2010). . . . Adler and Stewart (2010) offered a framework to explain the major pathways by which SES can influence health outcomes. . . . The model is developmental, illustrating individual, social, and structural influences on disease over the lifespan (Adler & Stewart, 2010).

We hope these examples clear up this point of possible uncertainty. Still have questions? Leave us a comment.

 

March 14, 2013

Finding Federal Statutes

Melissa.photo

 

 

 

by Melissa

Legal research is a different type of beast. The skilled hunter of psychology data may need a guide when tracking down information for an APA Style reference to a federal statute. This blog post is your guide to tracking down the text of a federal statute and the statute’s name, title number, section number, and year. Happy hunting!

The sixth edition of the APA Publication Manual states that the United States Code is the official source for federal statutes. Where can I find a copy of it?
If you can’t get your hands on a printed copy of the United States Code, there’s an exact copy of the code on the Government Printing Office’s (GPO’s) website (http://www.gpoaccess.gov/uscode/index.html).

According to the 19th edition of The Bluebook: A Uniform System of Citation, the PDF version of the code on the GPO website can be cited as if it were the printed copy. However, for some information, it is helpful to consult a printed copy of the code.

Printed copies of the United States Code may be found in any law library. Some law schools and some state and local government offices have law libraries that are open to the public. Try an Internet search to find one near you.

You also may find a printed copy of the code in one of the Government Printing Office’s (GPO’s) federal depository libraries. Check the Federal Depository Library public page on the GPO website to find a federal depository library near you (http://catalog.gpo.gov/fdlpdir/FDLPdir.jsp).

 

How do I find the official name of a statute?
The official name can be found in the text of the statute. Search the first few subsections of the statute to find the name. The words Short Title usually appear before the official name of the statute. Remember, not all statutes have names.

In the screenshot below, the name of the statute, National Environmental Policy Act of 1969, is under the heading Short Title, in section 4321.

NEP.code.page

 

If I know the name of a statute, but not the title or section numbers, how can I find them?
Use the Popular Name Tool on the U.S. House of Representatives website at http://uscode.house.gov/popularnames/popularnames.htm to find the title number, section numbers, and section in which the name of the statute can be found.

A search for the National Environmental Policy Act yields the following results:

NEP.popular.name.page
The results show that the statute can be found in Title 42 of the United States Code, beginning at section 4321; the short title (name) of the statute can be found in Title 42, section 4321 note. Confirm this information by consulting your copy of the United States Code.

 

How do I find the right year to use in the reference?
The edition year should come from, in order of preference, the spine of the volume of the United States Code that you are using, the year on the title page of the volume, or the latest copyright year.

 

List of Research Resources
Federal depository libraries: http://catalog.gpo.gov/fdlpdir/FDLPdir.jsp
PDF copy of the United States Code: http://www.gpoaccess.gov/uscode/index.html
Popular Name Tool: http://uscode.house.gov/popularnames/popularnames.htm

 

March 01, 2013

How to Cite a Mobile App

Chelsea blog 2

by Chelsea Lee APA Concise Dictionary

Mobile applications, or apps, are a type of software 
that runs on devices such as smartphones and tablet computers (such as iPhones, iPads, and Androids) as well as web browsers (such as Chrome, Internet Explorer, and Firefox). Apps serve a multitude of purposes, from entertaining you while you wait in line to providing you a way to look up medical information without having to lug around a stack of books. 

When you use information from an app in a paper, cite the app in APA Style. The general citation format is as follows:

Rightsholder, A. A. (year). Title of Software or Program (Version number) [Mobile application software]. Retrieved from http://xxxxx

Note that the rightsholder may be an individual but is often a group or company, as shown below, and that the date reflects the year the version you used was released, even though previous versions may have been released in different years.

Here is an example citation for a whole app:

Skyscape. (2013). Skyscape Medical Resources (Version 1.17.42) [Mobile application software]. Retrieved from http://itunes.apple.com

If the app is a reference work (like a dictionary, encyclopedia, or medical reference), it’s also possible to cite an entry in the app, just like you can cite an entry in a print or electronic reference work. The title of the entry goes at the beginning of the reference, followed by the year that version of the app was released and then information about the app itself.

Here is an example citation for an entry in a reference work app:

Diabetes. (2013). In Epocrates Essentials for Apple iOS (Version 5.1) [Mobile application software]. Retrieved from http://www.epocrates.com/mobile/iphone/essentials

For further information and more examples of not only apps but all sorts of electronic references, check out the APA Style Guide to Electronic References (pp. 28–30). 

 

February 21, 2013

Writing References for Federal Statutes

Melissa.photo

 

 

 

by Melissa

It’s 2 a.m. You are hunched over a laptop computer, and you have 20 ounces of hastily drunk coffee sloshing around in your stomach, or maybe you have a sheaf of heavily edited, stained papers spread across half your desk, while you gnaw on half an inch of wood or whatever it is that lead pencils are made of these days. Is this stressful scenario what your process for creating challenging references looks like?

Researching and writing may be stressful, but with the right resources, creating references can be relatively easy. Relax, put down the oversized coffee cup (or chewed up pencil), and take a look at this simple template for creating APA Style references for federal statutes:

Name of the Statute, Title number Source § Section number(s) (Year).

 

Parts of the Reference
There are just five pieces of information that you need when creating an APA Style reference for a basic federal statute: the name of the statute, the title number, the name of the source in which you found the statute, the section number(s) of the statute, and the year of the source in which you found the statute.

This blog post defines each of these elements and shows you how to put them together to create a reference and an in-text citation. A subsequent blog post will provide more information on how to find this information in official and authoritative sources.

 

1. Name of the Statute. If a statute has a common name, this is the first element of the APA Style reference. The name of the statute is followed by a comma. If a statute doesn’t have a name, omit this element, and start with the title number.

Note that the terms statute and act refer to the same thing; you will see them used interchangeably if you regularly work with legal materials.

The name of one statute is the Family and Medical Leave Act of 1993.

 

2. Title Number. The title number is the second element that appears in APA Style references for a named statute. If a statute does not have a name, the title number is the first element. Note that in the Publication Manual, the title number is referred to as the volume number.

 Title numbers identify the subject matter group to which a statute belongs. For instance, in the collection of statutes known as the United States Code, education statutes are grouped in Title 20, public health and welfare statutes are grouped in Title 42, and labor statutes

The Family and Medical Leave Act of 1993 is in Title 29 of the United States 
Code.

 

3. Source. The official source for federal statutes is the United States Code. In the reference, use an abbreviated version of this title: U.S.C.

Although statutes can be found in other places, use the official code unless it is not available (e.g., a recently passed statute usually cannot be found in the United States Code; therefore, it would be appropriate to cite another source).

 

4. Section number(s). A statute is usually divided into several numbered sections and subsections. In a reference for a statute, a section symbol (§) should be listed before the section number. If your reference includes more than one section, provide the first and last section numbers, preceded by a double section symbol (§§), and separate

The Family and Medical Leave Act of 1993 runs from section 2601 to 
section 2654, formatted as §§ 2601–2654.

 

5. Year. Finish the reference with the edition year of the United States Code (not the year that the statute was enacted). Set the year in parentheses, and end the reference with a period.

The Family and Medical Leave Act of 1993 can be found in the last 
printing of the full United States Code, which has an edition year of 2006.

 

Reference Example
A reference list entry for a federal statute looks like this:

Family and Medical Leave Act of 1993, 29 U.S.C. §§ 2601–2654 (2006).

 

In-Text Citation Example
The in-text citation format for a federal statute is similar to that for other APA Style references. Cite the name of the statute and the year:

Family and Medical Leave Act of 1993 (2006)
(Family and Medical Leave Act of 1993, 2006)

 

Bluebook
If your work includes statutes that differ from the basic format shown above, requiring you to go beyond the scope of Appendix 7.1, be sure to consult The Bluebook: A Uniform System of Citation.

February 07, 2013

Introduction to APA Style Legal References

Melissa.photo

 

by Melissa


Writers sometimes try to squeeze a reference for a statute or a court decision into the same format as a journal article, essentially trying to shove a square peg into a round hole. It won’t fit, it won’t look quite right, and it won’t be as useful to your readers as it could be.

There’s a better way. Instead of contorting legal references like pretzels, consult one or more of the following style resources: Appendix 7.1 in the Publication Manual of the American Psychological Association, this blog, and the specialized style resources discussed below.

 

1. Appendix 7.1 in the Publication Manual

When creating APA Style legal references, your first and best resource is the Publication Manual’s Appendix 7.1: References to Legal Materials (pp. 216–224). There, you’ll find sample references for the legal documents that are most commonly used in psychology research, including court decisions, statutes, administrative regulations, and executive orders.

The reference examples in Appendix 7.1 are drawn from The Bluebook: A Uniform System of Citation, which is an authoritative source for legal citations and the primary style guide used by legal scholars and other professionals in that field. The reference and citation formats that you’ll find in Appendix 7.1 are a hybrid of APA Style and Bluebook style, adapted to both fit well in an APA Style article and provide the unique information that will allow your readers to find the referenced legal document.

 

2. The APA Style Blog

The APA Style Blog already provides some resources for legal references. Citation of the U.S. Constitution is discussed in How to Cite the U.S. Constitution in APA Style. Capitalization of the names of legal documents is discussed in Do I Capitalize This Word?

New blog posts to help you find, reference, and cite other legal materials in APA Style are on the way. These posts will cover the following topics:

As each topic is added to the blog, we’ll include a link to the relevant post in the above list.

 

3. Additional Resources

The Bluebook. If you’re working with more complex legal references that require you to go beyond the scope of Appendix 7.1, be sure to consult The Bluebook, which provides citation formats for constitutions, international treaties, domestic and foreign statutes, legislative bills and resolutions, administrative regulations and proceedings, executive orders, legal briefs and other court filings, reported and unreported court decisions, and many other legal documents.

Because Bluebook citation style relies heavily on footnotes and doesn’t include the reference list and name–date citations that are the hallmarks of APA Style, when you use a legal reference format from The Bluebook, consult Appendix 7.1 in the Publication Manual and, using the create-a-reference skills that you learned from our Frankenreference blog post, adapt the reference to closely follow the examples in Appendix 7.1.

Law Librarian. The law mutates. New laws that alter or overrule existing laws are passed all the time. You may wish to consult a law librarian to ensure that your references are complete and correct and that the law you are citing has not been superseded or overturned.

Additional Information Online. Finally, one other resource that I find helpful in my own research is the online guide Introduction to Basic Legal Citation by Peter W. Martin (an emeritus law professor at Cornell University). This is not an official source, so if you consult it, be sure to seek additional verification in The Bluebook.

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